Sub Contracts Management

Sub Contracts Management

Subcontract management promotes consistency in managing subcontracts across functions, mitigates risk to the organization and contract, and can increase profitably. Defining expectations across procurement and program management personnel is a critical component of subcontract management.
Review the following phases and corresponding tasks:

Pre-assign phase

  • Identify capability versus capacity and the costs and the costs and benefits
  • Define technical, performance and/or deliverable requirements
  • Identify pricing and funding considerations
  • Identify subcontract types based upon the type of work
  • Identify potential vendors

Assign phase

  • Perform the technical and price reasonableness evaluation as part of the proposal analysis
  • Identify past performance/reputation considerations
  • Evaluate representations and certifications
  • Validate debarment status
  • Document award

Post Assign

  • Maintain subcontract files from both procurement and program management perspectives
  • Ensure compliance with the subcontracts administrative requirements
  • Review and approve/rejecting subcontract deliverables
  • Obtain, review, and act upon subcontractor status reports
  • Project cost analysis and reporting include:
  • Obtain and report subcontractor costs at the proper levels
  • Incorporate subcontractor costs into program level on a timely basis
  • Identify how subcontractor utilization is impacting performance, funding and contract levels

Contract close-out

  • Verify completion and acceptance of SOW and all deliverables
  • Manage government furnished property
  • Obtain waivers and releases
  • Finalize indirect rates
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